Oracle Absence Management (part of Oracle Cloud HCM) is a highly configurable rule based application that enables you to efficiently manage employee absenteeism globally and locally. Implement your policies and rules consistently while you streamline your absence process administrative framework. Absence Management provides you the ability to reduce effects associated with absenteeism such as:
cost, risks, and productivity. IQ Stream Technologies offer Fusion HCM online training for professionals to build new careers and growth in their respective fields. Explore through some of the interview questions below;
- How Absence Components Work Together?
2. What are Absence Components?
There are 6 components in absence management. Absence types, Absence categories, Absence patterns, Absence plans, Absence reasons, and Absence certifications.
3. What is the difference between an absence type and an absence plan?
Absence types: Use the Absence Types task to create absence types
Absence plans: Use the Absence Plans task to create absence plans.
Absence types are used to record absence entries whereas absence plans are used to grant and deduct entitlements.
4. What is absence plan?
The absence plan is used to to create absence plans.
5. What are the rules for absence display and processing?
6. What is Assignment Selection Configuration?
Configure absence types for employees with multiple assignments so that managers, administrators, and employees can enter absences that impact either all assignments or a specific assignment. Select the Allow assignment selection at absence entry check box in the Type Attributes tab of Create/Edit absence type page to provide this option at absence entry.
What are the absence types in Oracle Fusion HCM?
The absence types in Oracle Fusion HCM can be broadly classified into four different categories, namely Sick Leave, Annual Leave, Vacation Leave, Marriage Leave, Compassionate Leave, Maternity leave, Paternity Leave etc.
How to create a Vacation Absence Type?
|Decisions to Consider||In This Example|
|What is the name of the absence type?||Vacation|
|The absence type must belong to which absence pattern?||Generic absence|
|What unit of measure must workers use to record an absence?||Days|
|What is the minimum absence duration that workers must schedule to submit the absence?||2 working days|
|Can workers schedule an absence whose duration is less than the minimum limit?||Yes, but display a warning message before allowing users to submit the absence.|
|What is the maximum absence duration that workers can schedule?||10 working days|
|Can workers schedule an absence whose duration exceeds the maximum limit?||No. Display an error message that prevents users from submitting the absence|
|Can workers schedule partial-day absences?||No|
|Who can update absence records after submitting them?||Managers and workers only|
|Can workers record absences of this type from a time card?||Yes|
|Can workers and managers use the advanced absence entry method to record discontinuous absence dates?||No. Only administrators can use the advanced absence entry method|
- In the Absences work area Tasks panel tab, click Manage Absence Types.
- Click Create.
- On the Create Absence Type dialog box, complete the fields, as shown in this table. Use default values for fields unless the steps specify other values.
- Click OK.
- On the Create Absence Type page, Type Attributes tab, complete the fields, as shown in this table. Use default values for fields unless the steps specify other values.
|Legislative data group||Select your legislative data group|
|Minimum Duration Alert||Warning|
|Maximum Duration Alert||Error|
|Partial Day Rule||Not allowed|
|Enable worker updates||Select|
|Enable manager updates||Select|
Click the Display Features tab, In the Dates and Duration section, complete the following fields for the Advanced Absence Entry usage rule, Click Save and Close.
What are the Formulas for Absence Type?
The following table lists the aspects of an absence type for which you can write a formula and identifies the formula type for each.
|Rule||Description||Formula Type to Use|
|Conversion||Method to convert the absence duration to other units of measure. For example, your workers’ work schedules are in work hours, but you want to display the duration in work days.||Global Absence Type DurationYou can use the formula to convert absence duration values that are in work days or work hours only.|
|Validation||Rules in addition to the ones that you can define on the Absence Types pages to check the validity of the absence.||Global Absence Entry Validation|
What are the different plan types available in fusion absence management?
Oracle Fusion Absence Management provides the framework for your company to do just that. With a few clicks of the mouse, you can create plans for occupational sick plans, occupational maternity plans, vacation plans and more.
7. What is Qualified Entitlement Rule?
Configure this rule to show or hide the Qualified Entitlements section on the absence recording pages for qualification plans. When workers schedule an absence related to a qualification absence plan, the Qualified Entitlements section displays payment percentages that apply during the absence period.
8. What is Insufficient Balance Enforcement Rule?
Configure this rule to show or hide the Projected Balances section on the absence recording pages. When workers schedule an absence related to an accrual absence plan, an error message prevents workers from adding an absence if there is insufficient accrual balance.
9. What is Supplemental Details Configuration?
Control the display of additional fields that collect additional information and support absence processing. The fields vary based on the pattern selected.
10. What is Deferred processing in Absence Approval?
An absence that you schedule doesn’t have any impact on accrual balance or entitlements until you confirm the absence. You must run the Evaluate Absences process to confirm deferred absences.
11. Which attribute helps you configure the absence approval flow according to your organization needs?
Additional payload attribute helps you configure the absence approval flow according to your organization needs. This allows more flexibility in routing approvals within your organization.
12. How to set a limit on the duration and occurrence of an absence type?
Occurrence limit rule is used to set a limit on the duration and occurrence of an absence type.
13. How to allow daily absence duration override?
To enable the override daily duration rule:
In the Absences work area Tasks panel tab, click Absence Types.
In the Search Results section, click Create to open the Create Absence Type dialog box.
Select the pattern.
Click Continue to open the Create Absence Type page.
In the Type Attributes tab, enter the name.
Select the legislative data group.
Select the Display Features tab.
In the Dates and Duration section Override daily duration row, select Enabled.
Click Save and Close to return to the Absence Types page.
14. How HCM assignment security works with absences impacting multiple assignments?
|When HCM Assignment Security Is Disabled||When HCM Assignment Security Is Enabled|
|Managers can:.View all the employee’s assignments, during person search.View plan balances of enrollments of all the employee’s assignments.||Managers can:View only those employee assignments that they have access to, during person search..View plan balances of enrollments of only those employee assignments that they can access.|
|Administrators can:View all the employee’s assignments, during person search.View plan balances of all enrollments.Do plan actions like transfer and adjust balance on any enrollment of the employee.||Administrators can:View only those employee assignments that they have access to, during person search.View plan balances of enrollments of only the employee assignment that was selected in person search.Do plan actions like transfer and adjust balance on the enrollments of only the employee assignment that was selected in person search.|
15. How you configure absence types to prevent absences from impacting multiple assignments?
You can use the Allow assignment selection at absence entry and Allow only one assignment per absence check boxes to configure an absence type to ensure that all absences using that type will need to be entered for a specific assignment.
Related Interview Questions:
16. How can I configure an absence type to include line managers of relevant assignments for approval?
You can configure approvers from the Absence Record Maintenance section of Create/Edit Absence Type page. If an employee has multiple assignments, you can select the Manager of all relevant assignments option from the approver list. This will send the absence approval request to all the line managers of relevant assignments.
17. How can I create an absence category?
You can create an absence category from the Absence Categories page in the Absences work area. Click Create and enter the details of the absence category like name, legislation and effective end date. You then need to select the absence type you want to associate with the absence category in the Associated Types section. Click Save and Close to complete the process.
18. How can I configure an absence type to show absence reasons?
After you create an absence reason, you need to associate it with an absence type. To do that, go to the Absence Reasons section of the Create/Edit Absence Type page and add the absence reason. When people try to add an absence for that absence type, they can select the reason from the Reason list.
19. How to evaluate absences marked for deferred processing and reevaluate absences that meet the process parameters?
You calculate entitlements for unprocessed absences using the Evaluate Absences process in the Absences work area. Use this process to evaluate absences marked for deferred processing and reevaluate absences that meet the process parameters.
This process runs automatically when you submit an absence. To defer the process, select the rule Deferred processing on initial entry in the Display Features tab of the Create Absence Type page. Decides which absence records are selected for processing;
Evaluate All Absences: Reprocesses all absence records that meet the other filtering options for the process
Evaluate Only Duration Changes: Reprocesses the absence records only if there is a change in absence duration
Evaluate Only Deferred Absences: Reprocesses deferred absences
Evaluate Only Open-ended Absences: Reprocesses open-ended absences that require an extension
Absence schedule process in fusion HCM: How an Individual’s Schedule Is Determined – You can set up an individual’s work time in different ways. So, the process that determines a person’s official schedule for a selected time period uses the individual’s current schedule or work hours. It also considers applicable calendar events, work schedule resource exceptions, and absence entries.
The primary work schedule links to one of these levels. Schedules that the process builds from the work schedule also show assigned calendar events and resource exceptions, as well as applicable absences.
Primary assignment of the person
Published Schedule (Workforce Management): The process builds the published schedule using the employment work week, primary work schedule, or standard working hours for each person. It can also build it using published schedules from other scheduling applications. The published schedule shows applicable calendar events and absences.
Position synchronization process in Fusion HCM:
Position Synchronization: If position synchronization is enabled, assignments inherit specified values from the associated position.
Synchronized Attributes: You can select any of the following attributes for synchronization when position synchronization is enabled:
Department, Job, Location, Grade, Grade Ladder, Manager, Full Time or Part Time, Regular or Temporary, Assignment Category, FTE and Working Hours, Start Time and End Time, Probation Period, Union, Bargaining Unit and Collective Agreement, Synchronize Mapped Flexfields.